1. CALL TO ORDER AND ROLL CALL 5. INVOCATION Pastor Julius West, Sunergeo Christian Fellowship Church 6. PLEDGE OF ALLEGIANCE Troop 608
Recognition of Upland Residents Serving in the Military Recognition of the Upland 2018 Women of the Year honoree, Reyna Del Haro, recently honored by Congresswoman Judy Chu Recognition of the Upland 2018 Woman of Distinction honoree, Marie Sliney, recently honored by Assemblyman Chris Holden Presentation of Badges by Interim Police Chief Douglas P. Millmore Proclamation declaring the week of May 20 through May 26, 2018 as Public Works Week accepted by Public Works Director Rosemary Hoerning Proclamation declaring May as Water Awareness Month accepted by Management Analyst Michelle Madriz Proclamation declaring the month of May as Water Safety Month, accepted by the Scheu YMCA of Upland Recognition of Eagle Scout Hunter Otto Lee, Troop 608
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item listed on the agenda only. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. Speakers will be given five (5) minutes during public hearings. The use of visual aids will be included in the time limit.
CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the legislative body request specific items be removed from the Consent Calendar for separate action. A. APPROVAL OF WARRANT AND PAYROLL REGISTERS APRIL 2018 Approve the April Warrant Registers (check numbers 19933-20281) and Direct Disbursements totaling $3,654,226.09 and Payroll Registers totaling $935,718.40 (check numbers 159936-159953 and EFTs 8041-8501). (Staff Person: Londa Bock-Helms) B. APPROVAL OF MINUTES Approve the Regular Meeting Minutes of April 23, 2018. (Staff Person: Jeannette Vagnozzi) C. REAPPOINTMENTS TO LIBRARY BOARD AND PLANNING COMMISSION Ratify the Mayor's reappointments of Loren Sanchez to the Library Board, term to expire June 2021; and of Carolyn Anderson and Robin Aspinall to the Planning Commission, terms to expire June 2022. (Staff Person: Jeannette Vagnozzi) D. AMENDMENT TO AN AGREEMENT REGARDING RETIREMENT PROGRAM WITH THE HOUSING AUTHORITY OF THE CITY OF UPLAND AND THE HOUSING AUTHORITY OF THE COUNTY OF SAN BERNARDINO Approve an amended Agreement between the City of Upland, the Housing Authority of the City of Upland, and the Housing Authority of the County of San Bernardino. (Staff Person: Jeannette Vagnozzi) E. EMERGENCY PURCHASE AND INSTALLATION OF EQUIPMENT AND PROFESSIONAL SERVICES FOR WATER SYSTEM IMPROVEMENTS Receive and file the status update. (Staff Person: Rosemary Hoerning) F. ANNUAL DESTRUCTION OF RECORDS Adopt a Resolution authorizing and directing the City Clerk to destroy certain City records pursuant to the Government Code of the State of California. (Staff Person: Jeannette Vagnozzi) G. RESIGNATION OF CITY COUNCIL ADVISORY COMMITTEE MEMBER Accept the resignation from City Council Advisory member Pat Almazan. (Staff Person: Jeannette Vagnozzi)
CONSIDERATION OF ADOPTING AN AMENDMENT TO THE MASTER FEE SCHEDULE The City Council will consider an amendment to the Master Fee Schedule to include a 10% Penalty for failure to pay when due-commercial refuse services. (Staff Person: Londa Bock-Helms) Recommendation: 1) Staff Presentation 2) Hold Public Hearing 3) Close Public Hearing 4) Approve a Resolution adopting the Master Fee Schedule as amended with the addition of a 10% penalty for failure to pay when due-commercial waste services.
APPROVE FISCAL YEAR 2018-19 COMMUNITY DEVELOPMENT BLOCK GRANT ONE YEAR ACTION PLAN The City Council will consider adoption of the Fiscal Year 2018-19 Community Development Block Grant One Year Action Plan. (Staff Person: Deborah Alcorn) Recommendation: 1) Staff Presentation 2) Hold Public Hearing 3) Close Public Hearing 4) Adopt a Resolution approving the City of Upland's One Year Action Plan for Fiscal Year 2018-19 and authorize the City Manager to execute any and all necessary related documents to implement the FY 2018-19 Plan.
APPROVAL OF AGREEMENT WITH VAN LANT & FANKHANEL, LLP FOR AUDIT SERVICES Authorize the City Manager to execute an agreement with Van Lant & Fankhanel, LLP to provide professional audit services for the next three years with an option of two one-year extensions. (Staff Person: Londa Bock-Helms)
APPOINTMENT OF CLAIMS ADMINISTRATORS FOR THE CITY'S WORKERS' COMPENSATION AND SELF INSURANCE PROGRAMS Adopt a Resolution approving the appointment of Keenan and Associates to provide Workers' Compensation Claims Management Services, and for Carl Warren and Company to provide Claims Management Services for the City's Self Insurance Program; and authorize the City Manager to execute all related documents. (Staff Person: Kelly Gonzales)
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item not listed on the agenda. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time.
15. ORAL COMMUNICATIONS This is a time for any citizen to comment on any item not listed on the agenda. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time. 17. ADJOURNMENT The next regularly scheduled City Council meeting is Tuesday, May 29, 2018.
1. CALL TO ORDER AND ROLL CALL 5. INVOCATION Pastor Julius West, Sunergeo Christian Fellowship Church 6. PLEDGE OF ALLEGIANCE Troop 608
Recognition of Upland Residents Serving in the Military Recognition of the Upland 2018 Women of the Year honoree, Reyna Del Haro, recently honored by Congresswoman Judy Chu Recognition of the Upland 2018 Woman of Distinction honoree, Marie Sliney, recently honored by Assemblyman Chris Holden Presentation of Badges by Interim Police Chief Douglas P. Millmore Proclamation declaring the week of May 20 through May 26, 2018 as Public Works Week accepted by Public Works Director Rosemary Hoerning Proclamation declaring May as Water Awareness Month accepted by Management Analyst Michelle Madriz Proclamation declaring the month of May as Water Safety Month, accepted by the Scheu YMCA of Upland Recognition of Eagle Scout Hunter Otto Lee, Troop 608
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item listed on the agenda only. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. Speakers will be given five (5) minutes during public hearings. The use of visual aids will be included in the time limit.
CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the legislative body request specific items be removed from the Consent Calendar for separate action. A. APPROVAL OF WARRANT AND PAYROLL REGISTERS APRIL 2018 Approve the April Warrant Registers (check numbers 19933-20281) and Direct Disbursements totaling $3,654,226.09 and Payroll Registers totaling $935,718.40 (check numbers 159936-159953 and EFTs 8041-8501). (Staff Person: Londa Bock-Helms) B. APPROVAL OF MINUTES Approve the Regular Meeting Minutes of April 23, 2018. (Staff Person: Jeannette Vagnozzi) C. REAPPOINTMENTS TO LIBRARY BOARD AND PLANNING COMMISSION Ratify the Mayor's reappointments of Loren Sanchez to the Library Board, term to expire June 2021; and of Carolyn Anderson and Robin Aspinall to the Planning Commission, terms to expire June 2022. (Staff Person: Jeannette Vagnozzi) D. AMENDMENT TO AN AGREEMENT REGARDING RETIREMENT PROGRAM WITH THE HOUSING AUTHORITY OF THE CITY OF UPLAND AND THE HOUSING AUTHORITY OF THE COUNTY OF SAN BERNARDINO Approve an amended Agreement between the City of Upland, the Housing Authority of the City of Upland, and the Housing Authority of the County of San Bernardino. (Staff Person: Jeannette Vagnozzi) E. EMERGENCY PURCHASE AND INSTALLATION OF EQUIPMENT AND PROFESSIONAL SERVICES FOR WATER SYSTEM IMPROVEMENTS Receive and file the status update. (Staff Person: Rosemary Hoerning) F. ANNUAL DESTRUCTION OF RECORDS Adopt a Resolution authorizing and directing the City Clerk to destroy certain City records pursuant to the Government Code of the State of California. (Staff Person: Jeannette Vagnozzi) G. RESIGNATION OF CITY COUNCIL ADVISORY COMMITTEE MEMBER Accept the resignation from City Council Advisory member Pat Almazan. (Staff Person: Jeannette Vagnozzi)
CONSIDERATION OF ADOPTING AN AMENDMENT TO THE MASTER FEE SCHEDULE The City Council will consider an amendment to the Master Fee Schedule to include a 10% Penalty for failure to pay when due-commercial refuse services. (Staff Person: Londa Bock-Helms) Recommendation: 1) Staff Presentation 2) Hold Public Hearing 3) Close Public Hearing 4) Approve a Resolution adopting the Master Fee Schedule as amended with the addition of a 10% penalty for failure to pay when due-commercial waste services.
APPROVE FISCAL YEAR 2018-19 COMMUNITY DEVELOPMENT BLOCK GRANT ONE YEAR ACTION PLAN The City Council will consider adoption of the Fiscal Year 2018-19 Community Development Block Grant One Year Action Plan. (Staff Person: Deborah Alcorn) Recommendation: 1) Staff Presentation 2) Hold Public Hearing 3) Close Public Hearing 4) Adopt a Resolution approving the City of Upland's One Year Action Plan for Fiscal Year 2018-19 and authorize the City Manager to execute any and all necessary related documents to implement the FY 2018-19 Plan.
APPROVAL OF AGREEMENT WITH VAN LANT & FANKHANEL, LLP FOR AUDIT SERVICES Authorize the City Manager to execute an agreement with Van Lant & Fankhanel, LLP to provide professional audit services for the next three years with an option of two one-year extensions. (Staff Person: Londa Bock-Helms)
APPOINTMENT OF CLAIMS ADMINISTRATORS FOR THE CITY'S WORKERS' COMPENSATION AND SELF INSURANCE PROGRAMS Adopt a Resolution approving the appointment of Keenan and Associates to provide Workers' Compensation Claims Management Services, and for Carl Warren and Company to provide Claims Management Services for the City's Self Insurance Program; and authorize the City Manager to execute all related documents. (Staff Person: Kelly Gonzales)
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item not listed on the agenda. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time.
15. ORAL COMMUNICATIONS This is a time for any citizen to comment on any item not listed on the agenda. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time. 17. ADJOURNMENT The next regularly scheduled City Council meeting is Tuesday, May 29, 2018.