CLOSED SESSION A. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Government Code Section 54956.9 - (Subdivision (d)(2) of 54956.9) - 2 potential cases B. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Government Code Section 54956.9 (Subdivision (d)(1) of Govt. Code Sec. 54956.9) Case Name: Stanley vs. City of Upland (Tort Claim) CI V SB 2028878 C. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code Section 54956.8 Property: Two areas within the City’s right-of-way on Foothill Boulevard, one site on the north side of Foothill Boulevard approximately 60 feet east of Monte Vista Avenue, and another site at the intersection of Foothill Boulevard and Mountain Avenue with one located on the south side of Foothill Boulevard, approximately 260 feet west of Mountain Avenue, or located on the north side of Foothill Boulevard, approximately 150 feet east of Mountain Avenue. City negotiators: City Manager Rosemary Hoerning and Development Services Director Robert Dalquest Negotiating parties: Lamar Central Outdoor, LLC Under negotiation: Lease price and terms of payment D. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code Section 54956.8 Property: Two contiguous City-owned properties approximately 0.29 acre in size located on the northwest corner of 9th Street and Bodenhamer Street; APNs: 1046-493-31 & 32. City negotiators: City Manager Rosemary Hoerning, Development Services Director Robert Dalquest, Development Services Manager Liz Chavez, and Economic Development Coordinator Melecio Picazo. Negotiating parties: John Hewitt Under negotiation: price and terms
PRESENTATIONS Information Presentation by Congressman Pete Aguilar on the American Rescue Plan estimates and local impact
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item listed or not listed on the agenda. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. Speakers will be given five (5) minutes during public hearings. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time.
All matters listed under the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the legislative body request specific items be removed from the Consent Calendar for separate action. A. APPROVAL OF MINUTES Approve the Regular Meeting Minutes of February 22, 2021 and the Special Joint Workshop Minutes of February 25, 2021. (Staff Person: Keri Johnson) B. 2ND READING OF ORDINANCE 1951 AMENDING THE CITY TREASURER'S COMPENSATION Hold second reading by number and title only, waive further reading, and adopt Ordinance No. 1951 amending Chapter 2.08.010 of Title 2 "Administration and Personnel, City Treasurer - Salary" of the Upland Municipal Code. (Staff Person: Rosemary Hoerning) D. BOOKING SERVICE AGREEMENT AMENDMENT Authorize the City Manager to sign an amendment to the existing agreement with G4S for providing a booking service. (Staff Person: Darren Goodman) E. EMERGENCY PURCHASE AND INSTALLATION OF THREE LIBRARY PUBLIC PROJECTS Receive and file the status update. (Staff Person: Stephen Parker) F. CALRECYCLE USED OIL PAYMENT PROGRAM (OPP CYCLE 11) GRANT Accept the CalRecycle Used Oil Payment Cycle 11 Grant Award of $9,197. (Staff Person: Braden Yu) G. AWARD OF BID FOR PROJECT NO. 8411, SP/PE TRAIL STORM DRAIN IMPROVEMENTS Approve the plans and specifications for Project No. 8411; award the construction contract to TSR Construction and Inspection in the amount of $78,451; approve a construction contingency in the amount of $21,549, for a total amount of $100,000. (Staff Person: Braden Yu)
ALL CITY MANAGEMENT AGREEMENT FOR CROSSING GUARD SERVICES Approve a third Amendment to the Agreement with All City Management Services and authorize the City Manager to execute the Amendment. It is further recommended that the City Council authorize the City Manager to execute an additional amendment to fund crossing guards for additional hours should the junior high school on campus instruction, resume in FY 2020/2021. (Staff Person: Darren Goodman)
EXTENSION TO WEST COAST ARBORIST AGREEMENT Authorize the City Manager to execute the remaining two, one (1) year extensions to the West Coast Arborist agreement, including the contract amount consistent with the amount approved annually by City Council in the City’s annual budget. (Staff Person: Braden Yu)
BUSINESS ITEMS COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) AND RELATED REPORTS FOR THE FISCAL YEAR ENDED JUNE 30, 2020 Receive and file the Comprehensive Annual Financial Report (CAFR), the Auditors Communication with Those Charged with Governance (SAS 114 letter), the Auditor's Report on Internal Control over Financial Reporting and Compliance and Other Matters (SAS 115 letter), and the Independent Accountants’ Report of Agreed-Upon Procedures Applied to Appropriation Limit Worksheets for the Fiscal Year Ended June 30, 2020. (Staff Person: Stephen Parker)
MID-YEAR BUDGET REVIEW FY 2020/21 1. Receive and file the Mid-Year Budget Review for Fiscal Year 2020/21 (Attachments 1 - 3); 2. Approve the Mid-Year Budget Review's Proposed Budget Adjustments (Attachment 4); and 3. Approve the updated Schedule of Positions (Attachment 5). (Staff Person: Stephen Parker)
APPOINTMENTS TO THE SAN ANTONIO WATER COMPANY BOARD & WEST END CONSOLIDATED WATER COMPANY BOARD OF DIRECTORS The Mayor nominate two additional candidates to the City’s proposed slate for the San Antonio Water Company Board of Directors and nominate four candidates to the City's proposed slate for the West End Consolidated Water Company Board of Directors including designating a proxy; and that the City Council ratify the Mayor's proposed slate for these elections and the proxy for West End Consolidated Water Company. (Staff Person: Rosemary Hoerning)
15. CITY MANAGER 16. ADJOURNMENT The next regularly scheduled City Council meeting is Monday, March 22, 2021.
Mar 08, 2021 City Council
CLOSED SESSION A. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Government Code Section 54956.9 - (Subdivision (d)(2) of 54956.9) - 2 potential cases B. CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Government Code Section 54956.9 (Subdivision (d)(1) of Govt. Code Sec. 54956.9) Case Name: Stanley vs. City of Upland (Tort Claim) CI V SB 2028878 C. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code Section 54956.8 Property: Two areas within the City’s right-of-way on Foothill Boulevard, one site on the north side of Foothill Boulevard approximately 60 feet east of Monte Vista Avenue, and another site at the intersection of Foothill Boulevard and Mountain Avenue with one located on the south side of Foothill Boulevard, approximately 260 feet west of Mountain Avenue, or located on the north side of Foothill Boulevard, approximately 150 feet east of Mountain Avenue. City negotiators: City Manager Rosemary Hoerning and Development Services Director Robert Dalquest Negotiating parties: Lamar Central Outdoor, LLC Under negotiation: Lease price and terms of payment D. CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code Section 54956.8 Property: Two contiguous City-owned properties approximately 0.29 acre in size located on the northwest corner of 9th Street and Bodenhamer Street; APNs: 1046-493-31 & 32. City negotiators: City Manager Rosemary Hoerning, Development Services Director Robert Dalquest, Development Services Manager Liz Chavez, and Economic Development Coordinator Melecio Picazo. Negotiating parties: John Hewitt Under negotiation: price and terms
PRESENTATIONS Information Presentation by Congressman Pete Aguilar on the American Rescue Plan estimates and local impact
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item listed or not listed on the agenda. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. Speakers will be given five (5) minutes during public hearings. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time.
All matters listed under the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the legislative body request specific items be removed from the Consent Calendar for separate action. A. APPROVAL OF MINUTES Approve the Regular Meeting Minutes of February 22, 2021 and the Special Joint Workshop Minutes of February 25, 2021. (Staff Person: Keri Johnson) B. 2ND READING OF ORDINANCE 1951 AMENDING THE CITY TREASURER'S COMPENSATION Hold second reading by number and title only, waive further reading, and adopt Ordinance No. 1951 amending Chapter 2.08.010 of Title 2 "Administration and Personnel, City Treasurer - Salary" of the Upland Municipal Code. (Staff Person: Rosemary Hoerning) D. BOOKING SERVICE AGREEMENT AMENDMENT Authorize the City Manager to sign an amendment to the existing agreement with G4S for providing a booking service. (Staff Person: Darren Goodman) E. EMERGENCY PURCHASE AND INSTALLATION OF THREE LIBRARY PUBLIC PROJECTS Receive and file the status update. (Staff Person: Stephen Parker) F. CALRECYCLE USED OIL PAYMENT PROGRAM (OPP CYCLE 11) GRANT Accept the CalRecycle Used Oil Payment Cycle 11 Grant Award of $9,197. (Staff Person: Braden Yu) G. AWARD OF BID FOR PROJECT NO. 8411, SP/PE TRAIL STORM DRAIN IMPROVEMENTS Approve the plans and specifications for Project No. 8411; award the construction contract to TSR Construction and Inspection in the amount of $78,451; approve a construction contingency in the amount of $21,549, for a total amount of $100,000. (Staff Person: Braden Yu)
ALL CITY MANAGEMENT AGREEMENT FOR CROSSING GUARD SERVICES Approve a third Amendment to the Agreement with All City Management Services and authorize the City Manager to execute the Amendment. It is further recommended that the City Council authorize the City Manager to execute an additional amendment to fund crossing guards for additional hours should the junior high school on campus instruction, resume in FY 2020/2021. (Staff Person: Darren Goodman)
EXTENSION TO WEST COAST ARBORIST AGREEMENT Authorize the City Manager to execute the remaining two, one (1) year extensions to the West Coast Arborist agreement, including the contract amount consistent with the amount approved annually by City Council in the City’s annual budget. (Staff Person: Braden Yu)
BUSINESS ITEMS COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) AND RELATED REPORTS FOR THE FISCAL YEAR ENDED JUNE 30, 2020 Receive and file the Comprehensive Annual Financial Report (CAFR), the Auditors Communication with Those Charged with Governance (SAS 114 letter), the Auditor's Report on Internal Control over Financial Reporting and Compliance and Other Matters (SAS 115 letter), and the Independent Accountants’ Report of Agreed-Upon Procedures Applied to Appropriation Limit Worksheets for the Fiscal Year Ended June 30, 2020. (Staff Person: Stephen Parker)
MID-YEAR BUDGET REVIEW FY 2020/21 1. Receive and file the Mid-Year Budget Review for Fiscal Year 2020/21 (Attachments 1 - 3); 2. Approve the Mid-Year Budget Review's Proposed Budget Adjustments (Attachment 4); and 3. Approve the updated Schedule of Positions (Attachment 5). (Staff Person: Stephen Parker)
APPOINTMENTS TO THE SAN ANTONIO WATER COMPANY BOARD & WEST END CONSOLIDATED WATER COMPANY BOARD OF DIRECTORS The Mayor nominate two additional candidates to the City’s proposed slate for the San Antonio Water Company Board of Directors and nominate four candidates to the City's proposed slate for the West End Consolidated Water Company Board of Directors including designating a proxy; and that the City Council ratify the Mayor's proposed slate for these elections and the proxy for West End Consolidated Water Company. (Staff Person: Rosemary Hoerning)
15. CITY MANAGER 16. ADJOURNMENT The next regularly scheduled City Council meeting is Monday, March 22, 2021.