CLOSED SESSION A. CLOSED SESSI ON CONFERENCE WI TH LEGAL COUNSEL - EXI STI NG LI TI GATI ON (Paragraph (1) of subdivision (d) of California Government Code Section 54956.9) Case Name: Lisa Adams v. City of Upland San Bernardino County Superior Court of California Case No. CI VDS1932044 B. CLOSED SESSI ON CONFERENCE WI TH LEGAL COUNSEL - EXI STI NG LI TI GATI ON Government Code Section 54956.9 (d) (1) (Worker's Compensation Claim) Claimant: Cliff Mathews Agency: City of Upland C. CLOSED SESSI ON CONFERENCE WI TH REAL PROPERTY NEGOTI ATORS California Government Code Section 54956.8 Property: Two individual sites on City-owned property located at 1370 Benson Avenue (Public Works Corporate Yard; APN: 1006- 401-13 & 15) and within Greenbelt Park located on the southside of 15th Street, east of Benson Avenue (APN: 1006- 231-09 and 1006-221-01). City Negotiators: Acting City Manager Stephen Parker, Development Services Director Robert Dalquest, Development Services Manager Liz Chavez and Economic Development Coordinator Melecio Picazo Negotiating Parties: AT&T Wireless Under Negotiation: Lease price and terms of payment
PRESENTATIONS Community Risk Reduction Applications presentation by San Bernardino County Fire Marshall/Deputy Fire Warden Mike Horton, Deputy Fire Marshal Adam Panos, Assistant Fire Marshal Tom Strong, and Assistant Fire Marshal Brian Headley
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item listed or not listed on the agenda. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. Speakers will be given five (5) minutes during public hearings. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time.
CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the legislative body request specific items be removed from the Consent Calendar for separate action. A. APPROVAL OF MI NUTES Approve the Regular Meeting Minutes of May 24, 2021. (Staff Person: Keri Johnson) B. 2ND READING OF ORDINANCE 1952 AMENDING UPLAND MUNICIPAL CODE CHAPTER 17.15 (SIGNS) TO ALLOW AND REGULATE "ELECTRONIC CHANGEABLE-COPY SIGNS" WITHIN A HIGH SCHOOL SITE LOCATED IN THE PUBLIC/INSTITUTIONAL (PB/I) ZONING DISTRICT Hold second reading by number and title only, waive further reading, and adopt Ordinance No. 1952 amending Chapter 17.15 (Signs) of the Upland Municipal Code (UMC) to allow a High School located in the Public/Institutional zoning district to have an “electronic changeable-copy” sign and establish design criteria. (Staff Person: Robert Dalquest) C. APPROVAL OF MAY WARRANT AND PAYROLL REGISTERS Approve the May Warrant Registers (check numbers 34673-35007) and Direct Disbursements totaling $5,005,205.66 and Payroll Registers totaling $1,549,025.45 (check Numbers 161868-161876) and Electronic Fund Transfers (EFT's) (27566-28060). (Staff Person: Stephen Parker) D. TREASURY REPORT APRIL 2021 Receive and file the April 2021 Treasury Report. (Staff Person: Stephen Parker) E. ANNUAL ADOPTION OF INVESTMENT POLICY Adopt a Resolution approving and adopting the Annual Statement of Investment Policy for Fiscal Year 2021-2022. (Staff Person: Stephen Parker) F. CONSIDERATION OF A RESOLUTION DELEGATING AUTHORITY TO THE ACTING CITY MANAGER TO MAKE DETERMINATIONS RELATING TO DISABILITY RETIREMENTS FOR LOCAL SAFETY MEMBERS Adopt a resolution delegating authority to the Acting City Manager to make determinations under Section 21152(c) Government Code, relating to Disability Retirements for local safety members. (Staff Person: Stephen Parker) G. APPROVE A THIRD AMENDMENT TO AN AGREEMENT WITH HDL COMPANIES TO PROVIDE BUSINESS LICENSE COMPLIANCE AND OPERATIONS MANAGEMENT Approve the third amendment to extend the original agreement with HdL Companies (HdL) to provide the City with a Business License Compliance and Operations Management Program for one additional year; and authorize the Acting City Manager to execute the amendment. (Staff Person: Stephen Parker) H. EMERGENCY PURCHASE AND INSTALLATION OF THREE LIBRARY PUBLIC PROJECTS Receive and file the status update. (Staff Person: Stephen Parker) I. AMENDMENTS TO TOW SERVI CE AGREEMENTS Approve the first amendments to the original agreements with Steve's Towing and Mr. T's Towing to provide tow services for (1) one additional year; and authorize the Acting City Manager to execute the amendments. (Staff Person: Darren Goodman) J. LIEN SALE SERVICE AGREEMENT EXTENSION Direct the Acting City Manager to exercise the option to extend the agreement for (1) additional year with Denco Lien Services, Inc. for services related to the sale of vehicles impounded/stored at the Police Department impound lot. (Staff Person: Darren Goodman) K. AMENDMENTS TO THE PROGRAM GUIDELINES/POLICIES FOR THE UPLAND HOMELESS OUTREACH PREVENTION AND EDUCATION PROGRAM Approve and adopt the amended Program guidelines/policies with respect to the Upland – Homeless Outreach Prevention and Education (U-HOPE) Program. (Staff Person: Robert Dalquest) L. NOTICE OF COMPLETION FOR PROJECT NO. 8411, SP/PE TRAIL STORM DRAIN IMPROVEMENTS Accept the work; record the Notice of Completion; and, reduce the Faithful Performance Bond to 10% for Project No. 8411, SP/PE Trail Storm Drain Improvements. (Staff Person: Braden Yu) M. SEWER SERVICE AGREEMENT FOR 2407 CLI FF ROAD (SSA-2021-5-01) Approve a sewer service agreement for 2407 Cliff Road and authorize the Acting City Manager to execute the agreement. (Staff Person: Braden Yu) N. PURCHASE OF SAN ANTONI O WATER COMPANY SHARES Approve the purchase of one and one-half (1.5) shares of San Antonio Water Company (SAWCo) stock from Karen Green for $95,067; approve the purchase of one quarter (0.25) share of San Antonio Water Company stock from Joe Farrell for $16,300; authorize the Acting City Manager to execute the acquisitions; and authorize a budget transfer for the use of Water Fund (Fund 640) net position/reserves of $111,367 to acquire an additional 1.75 shares of SAWCo stock. Staff Person: Braden Yu) O. CONSIDER APPROVAL OF THE INSTALLATION OF A DONOR PLAQUE LOCATED IN MEMORIAL PARK Approve the installation of a donor plaque to be installed on a pedestal supporting artwork located south of the newly renovated basketball courts in Memorial Park. (Staff Person: Braden Yu)
PUBLIC HEARINGS ADOPTI ON OF THE WATER SHORTAGE CONTI NGENCY PLAN TO THE 2020 URBAN WATER MANAGEMENT PLAN The City Council will hold a public hearing to consider approving Upland's Water Shortage Contingency Plan. (Staff Person: Braden Yu) Recommendation: 1) Staff Presentation 2) Hold Public Hearing 3) Close Public Hearing 4) Adopt a Resolution approving Upland's Water Shortage Contingency Plan.
ADOPTI ON OF AN ADDENDUM TO THE 2015 URBAN WATER MANAGEMENT PLAN The City Council will conduct a public hearing to consider adoption of an Addendum to the 2015 Urban Water Management Plan. (Staff Person: Braden Yu) Recommendation: 1) Staff Presentation 2) Hold Public Hearing 3) Close Public Hearing 4) Adopt a Resolution approving an Addendum to the 2015 Urban Water Management Plan.
ADOPTI ON OF THE 2020 URBAN WATER MANAGEMENT PLAN The City Council will consider adoption of the City’s 2020 Urban Water Management Plan. (Staff Person: Braden Yu) Recommendation: 1) Staff Presentation 2) Hold Public Hearing 3) Close Public Hearing 4) Adopt a Resolution approving the City’s 2020 Urban Water Management Plan.
COUNCIL COMMITTEE REPORTS SPECIAL FINANCE COMMITTEE MEETING, MAY 19, 2021 The Committee Chairperson will report on the special meeting. This is an information item only.
SPECIAL PUBLIC WORKS COMMITTEE MEETING, MAY 25, 2021 The Committee Chairperson will report on the special meeting. This is an information item only.
ECONOMIC DEVELOPMENT COMMITTEE MEETING, JUNE 7, 2021 The Committee Chairperson will report on the meeting. This is an information item only.
BUSINESS ITEMS CONSIDERATI ON OF AN ORDINANCE AMENDING UPLAND MUNICIPAL CODE SECTIONS 3.01.020 AND 3.01.030 (B) OF CHAPTER 3.01 OF TITLE 3 OF THE UPLAND MUNICIPAL CODE RELATIVE TO BALANCED BUDGETS AND FUND BALANCE RESERVES Hold first reading by title only, waive further reading, and introduce an Ordinance amending Upland Municipal Code Sections 3.01.020 and 3.01.030 (B) of Chapter 3.01 of Title 3 of the Upland Municipal Code relative to balanced budgets and fund balance reserves. (Staff Person: Stephen Parker)
PROPOSED ANNUAL BUDGET FOR FISCAL YEAR 2021-2022 AND RELATED ITEMS The City Council will consider the following actions. (Staff Person: Stephen Parker) 1. Approve a Resolution adopting the Fiscal Year 2021-2022 Annual Budget; and 2. Approve a Resolution approving the appropriations limit for the City of Upland; and 3. Approve a Resolution approving the General Fund Reserve Policy and the amount and commitment of Fiscal Year 2021-2022 fund balance; and 4. Approve a Resolution approving the Pension Funding Policy; and 5. Approve amending the City’s Classification Plan to include job descriptions for City Clerk, Cross Connection Control Technician, Homeless Services Coordinator, Police Corporal, and Senior Building Inspector; and 6. Approve the transfer of $1,000,000 from the General Fund Unassigned fund balance to the PARS Pension Trust and authorize the Acting City Manager to effectuate the transfer.
SET A PUBLIC HEARING TO CONSIDER PROPOSED RESIDENTIAL AND COMMERCIAL SOLID WASTE RATES ADJUSTMENT Authorize the City Manager to post a Proposition 218 public notification of a solid waste rate adjustment; and to set a public hearing date on August 9, 2021 at 7 p.m. for consideration of a solid waste rate adjustment. (Staff Person: Braden Yu)
15. CITY MANAGER 16. ADJOURNMENT The next regularly scheduled City Council meeting is Monday, June 28, 2021.
Jun 14, 2021 City Council
CLOSED SESSION A. CLOSED SESSI ON CONFERENCE WI TH LEGAL COUNSEL - EXI STI NG LI TI GATI ON (Paragraph (1) of subdivision (d) of California Government Code Section 54956.9) Case Name: Lisa Adams v. City of Upland San Bernardino County Superior Court of California Case No. CI VDS1932044 B. CLOSED SESSI ON CONFERENCE WI TH LEGAL COUNSEL - EXI STI NG LI TI GATI ON Government Code Section 54956.9 (d) (1) (Worker's Compensation Claim) Claimant: Cliff Mathews Agency: City of Upland C. CLOSED SESSI ON CONFERENCE WI TH REAL PROPERTY NEGOTI ATORS California Government Code Section 54956.8 Property: Two individual sites on City-owned property located at 1370 Benson Avenue (Public Works Corporate Yard; APN: 1006- 401-13 & 15) and within Greenbelt Park located on the southside of 15th Street, east of Benson Avenue (APN: 1006- 231-09 and 1006-221-01). City Negotiators: Acting City Manager Stephen Parker, Development Services Director Robert Dalquest, Development Services Manager Liz Chavez and Economic Development Coordinator Melecio Picazo Negotiating Parties: AT&T Wireless Under Negotiation: Lease price and terms of payment
PRESENTATIONS Community Risk Reduction Applications presentation by San Bernardino County Fire Marshall/Deputy Fire Warden Mike Horton, Deputy Fire Marshal Adam Panos, Assistant Fire Marshal Tom Strong, and Assistant Fire Marshal Brian Headley
ORAL COMMUNICATIONS This is a time for any citizen to comment on any item listed or not listed on the agenda. Anyone wishing to address the legislative body is requested to submit a speaker card to the City Clerk at or prior to speaking. The speakers are requested to keep their comments to no more than three (3) minutes. Speakers will be given five (5) minutes during public hearings. The use of visual aids will be included in the time limit. Public comments and questions for the purpose of hearing current matters of concern in our community and to provide citizens a method for the public to hear those concerns in an open venue is encouraged. However, under the provisions of the Brown Act, the City Council is prohibited from discussion of items not listed on the agenda, and therefore, the City Council, City Manager, or City Attorney will take communications under advisement for consideration and appropriate response or discussion at a later time.
CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and will be enacted by one roll call vote. There will be no separate discussion of these items unless members of the legislative body request specific items be removed from the Consent Calendar for separate action. A. APPROVAL OF MI NUTES Approve the Regular Meeting Minutes of May 24, 2021. (Staff Person: Keri Johnson) B. 2ND READING OF ORDINANCE 1952 AMENDING UPLAND MUNICIPAL CODE CHAPTER 17.15 (SIGNS) TO ALLOW AND REGULATE "ELECTRONIC CHANGEABLE-COPY SIGNS" WITHIN A HIGH SCHOOL SITE LOCATED IN THE PUBLIC/INSTITUTIONAL (PB/I) ZONING DISTRICT Hold second reading by number and title only, waive further reading, and adopt Ordinance No. 1952 amending Chapter 17.15 (Signs) of the Upland Municipal Code (UMC) to allow a High School located in the Public/Institutional zoning district to have an “electronic changeable-copy” sign and establish design criteria. (Staff Person: Robert Dalquest) C. APPROVAL OF MAY WARRANT AND PAYROLL REGISTERS Approve the May Warrant Registers (check numbers 34673-35007) and Direct Disbursements totaling $5,005,205.66 and Payroll Registers totaling $1,549,025.45 (check Numbers 161868-161876) and Electronic Fund Transfers (EFT's) (27566-28060). (Staff Person: Stephen Parker) D. TREASURY REPORT APRIL 2021 Receive and file the April 2021 Treasury Report. (Staff Person: Stephen Parker) E. ANNUAL ADOPTION OF INVESTMENT POLICY Adopt a Resolution approving and adopting the Annual Statement of Investment Policy for Fiscal Year 2021-2022. (Staff Person: Stephen Parker) F. CONSIDERATION OF A RESOLUTION DELEGATING AUTHORITY TO THE ACTING CITY MANAGER TO MAKE DETERMINATIONS RELATING TO DISABILITY RETIREMENTS FOR LOCAL SAFETY MEMBERS Adopt a resolution delegating authority to the Acting City Manager to make determinations under Section 21152(c) Government Code, relating to Disability Retirements for local safety members. (Staff Person: Stephen Parker) G. APPROVE A THIRD AMENDMENT TO AN AGREEMENT WITH HDL COMPANIES TO PROVIDE BUSINESS LICENSE COMPLIANCE AND OPERATIONS MANAGEMENT Approve the third amendment to extend the original agreement with HdL Companies (HdL) to provide the City with a Business License Compliance and Operations Management Program for one additional year; and authorize the Acting City Manager to execute the amendment. (Staff Person: Stephen Parker) H. EMERGENCY PURCHASE AND INSTALLATION OF THREE LIBRARY PUBLIC PROJECTS Receive and file the status update. (Staff Person: Stephen Parker) I. AMENDMENTS TO TOW SERVI CE AGREEMENTS Approve the first amendments to the original agreements with Steve's Towing and Mr. T's Towing to provide tow services for (1) one additional year; and authorize the Acting City Manager to execute the amendments. (Staff Person: Darren Goodman) J. LIEN SALE SERVICE AGREEMENT EXTENSION Direct the Acting City Manager to exercise the option to extend the agreement for (1) additional year with Denco Lien Services, Inc. for services related to the sale of vehicles impounded/stored at the Police Department impound lot. (Staff Person: Darren Goodman) K. AMENDMENTS TO THE PROGRAM GUIDELINES/POLICIES FOR THE UPLAND HOMELESS OUTREACH PREVENTION AND EDUCATION PROGRAM Approve and adopt the amended Program guidelines/policies with respect to the Upland – Homeless Outreach Prevention and Education (U-HOPE) Program. (Staff Person: Robert Dalquest) L. NOTICE OF COMPLETION FOR PROJECT NO. 8411, SP/PE TRAIL STORM DRAIN IMPROVEMENTS Accept the work; record the Notice of Completion; and, reduce the Faithful Performance Bond to 10% for Project No. 8411, SP/PE Trail Storm Drain Improvements. (Staff Person: Braden Yu) M. SEWER SERVICE AGREEMENT FOR 2407 CLI FF ROAD (SSA-2021-5-01) Approve a sewer service agreement for 2407 Cliff Road and authorize the Acting City Manager to execute the agreement. (Staff Person: Braden Yu) N. PURCHASE OF SAN ANTONI O WATER COMPANY SHARES Approve the purchase of one and one-half (1.5) shares of San Antonio Water Company (SAWCo) stock from Karen Green for $95,067; approve the purchase of one quarter (0.25) share of San Antonio Water Company stock from Joe Farrell for $16,300; authorize the Acting City Manager to execute the acquisitions; and authorize a budget transfer for the use of Water Fund (Fund 640) net position/reserves of $111,367 to acquire an additional 1.75 shares of SAWCo stock. Staff Person: Braden Yu) O. CONSIDER APPROVAL OF THE INSTALLATION OF A DONOR PLAQUE LOCATED IN MEMORIAL PARK Approve the installation of a donor plaque to be installed on a pedestal supporting artwork located south of the newly renovated basketball courts in Memorial Park. (Staff Person: Braden Yu)
PUBLIC HEARINGS ADOPTI ON OF THE WATER SHORTAGE CONTI NGENCY PLAN TO THE 2020 URBAN WATER MANAGEMENT PLAN The City Council will hold a public hearing to consider approving Upland's Water Shortage Contingency Plan. (Staff Person: Braden Yu) Recommendation: 1) Staff Presentation 2) Hold Public Hearing 3) Close Public Hearing 4) Adopt a Resolution approving Upland's Water Shortage Contingency Plan.
ADOPTI ON OF AN ADDENDUM TO THE 2015 URBAN WATER MANAGEMENT PLAN The City Council will conduct a public hearing to consider adoption of an Addendum to the 2015 Urban Water Management Plan. (Staff Person: Braden Yu) Recommendation: 1) Staff Presentation 2) Hold Public Hearing 3) Close Public Hearing 4) Adopt a Resolution approving an Addendum to the 2015 Urban Water Management Plan.
ADOPTI ON OF THE 2020 URBAN WATER MANAGEMENT PLAN The City Council will consider adoption of the City’s 2020 Urban Water Management Plan. (Staff Person: Braden Yu) Recommendation: 1) Staff Presentation 2) Hold Public Hearing 3) Close Public Hearing 4) Adopt a Resolution approving the City’s 2020 Urban Water Management Plan.
COUNCIL COMMITTEE REPORTS SPECIAL FINANCE COMMITTEE MEETING, MAY 19, 2021 The Committee Chairperson will report on the special meeting. This is an information item only.
SPECIAL PUBLIC WORKS COMMITTEE MEETING, MAY 25, 2021 The Committee Chairperson will report on the special meeting. This is an information item only.
ECONOMIC DEVELOPMENT COMMITTEE MEETING, JUNE 7, 2021 The Committee Chairperson will report on the meeting. This is an information item only.
BUSINESS ITEMS CONSIDERATI ON OF AN ORDINANCE AMENDING UPLAND MUNICIPAL CODE SECTIONS 3.01.020 AND 3.01.030 (B) OF CHAPTER 3.01 OF TITLE 3 OF THE UPLAND MUNICIPAL CODE RELATIVE TO BALANCED BUDGETS AND FUND BALANCE RESERVES Hold first reading by title only, waive further reading, and introduce an Ordinance amending Upland Municipal Code Sections 3.01.020 and 3.01.030 (B) of Chapter 3.01 of Title 3 of the Upland Municipal Code relative to balanced budgets and fund balance reserves. (Staff Person: Stephen Parker)
PROPOSED ANNUAL BUDGET FOR FISCAL YEAR 2021-2022 AND RELATED ITEMS The City Council will consider the following actions. (Staff Person: Stephen Parker) 1. Approve a Resolution adopting the Fiscal Year 2021-2022 Annual Budget; and 2. Approve a Resolution approving the appropriations limit for the City of Upland; and 3. Approve a Resolution approving the General Fund Reserve Policy and the amount and commitment of Fiscal Year 2021-2022 fund balance; and 4. Approve a Resolution approving the Pension Funding Policy; and 5. Approve amending the City’s Classification Plan to include job descriptions for City Clerk, Cross Connection Control Technician, Homeless Services Coordinator, Police Corporal, and Senior Building Inspector; and 6. Approve the transfer of $1,000,000 from the General Fund Unassigned fund balance to the PARS Pension Trust and authorize the Acting City Manager to effectuate the transfer.
SET A PUBLIC HEARING TO CONSIDER PROPOSED RESIDENTIAL AND COMMERCIAL SOLID WASTE RATES ADJUSTMENT Authorize the City Manager to post a Proposition 218 public notification of a solid waste rate adjustment; and to set a public hearing date on August 9, 2021 at 7 p.m. for consideration of a solid waste rate adjustment. (Staff Person: Braden Yu)
15. CITY MANAGER 16. ADJOURNMENT The next regularly scheduled City Council meeting is Monday, June 28, 2021.